Hong Kong Video Production – HK video industry insights

Guide for a Marketing Director: How to Write an RFP for Finding a Hong Kong Video Production Company

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  1. Introduction

    • Provide a brief overview of your company and the purpose of the RFP.

  2. Scope of Work

    • Detail the project requirements, including the type of videos needed, their intended use, the timeline, and any specific deliverables.

  3. Qualifications

    • Outline the desired qualifications, such as industry expertise, experience with similar projects, and any specific certifications.

  4. Budget

    • Clearly state your budget range for the project to help vendors understand the financial parameters.

  5. Evaluation Criteria

    • Establish the criteria that will be used to evaluate proposals, such as price, quality of past work, creativity, and production timeline.

  6. Proposal Submission

    • Provide instructions on how vendors should submit their proposals, including the deadline, format, and any required supporting documents.

  7. Terms and Conditions

    • Include any important terms and conditions, such as ownership of the final product, confidentiality agreements, and payment terms.

  8. Questions and Clarifications

    • Specify how vendors should seek clarification on the RFP and set a deadline for submitting questions.

  9. Timeline

    • Detail the key dates in the selection process, from the deadline for proposal submission to the expected contract award date.

  10. Contact Information

    • Provide contact details for any inquiries related to the RFP, including the name, email, and phone number of the person handling the procurement process.

By following these guidelines and clearly outlining your expectations in the RFP, you will streamline the process of finding a suitable Hong Kong video production company for your project.